Staff Handbooks & Company Policies
Clear rules within a workplace ensure that your staff are aware of what conduct is acceptable in and out of the working environment. It is arguably wrong to discipline or dismiss an employee for doing, or omitting to do something, which you as a business owner deems unacceptable but of which you have not conveyed to staff.
Introducing policies and procedures enables a business to develop a fair and consistent approach to managing their staff. Not all policies will be relevant to all businesses. Some may be needed to comply with legal requirements: for example, employers are required to issue a disciplinary and grievance policy to all employees. Others are sensible to introduce into the workplace to promote good practice within the business.
It is important to understand that policies need to be reviewed and updated regularly in order to comply with legal requirements and to cope with changing circumstances as a business grows and develops.
How can you ensure your business remains compliant and lucrative?........ Rules, Procedures and Policies in a Handbook!
Rules, policies, code of conduct, however you wish to refer to them should be set out in an easily accessible staff handbook providing benchmarks so employees know exactly what you deem acceptable, and inexcusable, as well as ensuring consistency in your approach to handling requests by staff, disciplinary, grievance and complaints within the office.
Walker Rose Solicitors provide pragmatic, legally sound advice and legal drafting which will ensure you can convey the rules within your workplace to your staff and also direct you on how to deal with those employees that don’t follow the businesses acceptable code of conduct.
Some helpful tips on making your staff aware of your rules and procedures –
- Instruct Walker Rose Solicitors to draft a Handbook.
- Ensure all staff sign a form acknowledging they have been provided with a copy/access to the Handbook.
- Regularly review the Handbook and update with changes in statutory employment conditions / rights, for example changes in minimum wage, holiday entitlement etc.
- Make the Handbook available on the business intranet, server or simply email it to staff annually (even if no changes have been made since it was last emailed).
- When you make changes to the Handbook advise staff of the changes.
- Ensure all managers have read and actually understand the procedures they should be following when dealing with breaches of the Rules by Staff.
- Equality – ensure all staff are treated equality or set out in a Handbook why a category of staff are exempt from a rule i.e. manager using a mobile phone in the office whereas admin staff are prohibited from mobile usage.
Remember…… the polices, rules and procedures in a Handbook are not terms of the employer/employee contract. They can therefore be varied without out consultation or approval from your staff. Although, no consolation with your employees when you initially impose a number of new, or stricter, rules on staff is not a sensible approach as it can simply create uproar, uncertainty and low moral with among employee.
Our specialist Solicitors can advise on:
Severe Weather and Disruption to Public Transport Policy
No Smoking Policy
Environmental Policy Statement
Communications, Email and Internet Policy
Social Media Policy / Communications, Email, Internet and Social Media Policy
Employee Data Protection Policy
Employee's Subject Access Request Form
Information and Consultation of Employees Policy
Information and Consultation of Employees Agreement
Company Car Policy
Private Car Allowance Policy
Emergency Leave Policy
Lone Worker Policy
Mental Health & Stress Policy
Employee Search Policy
Personal Relationships at Work Policy
Dress and Appearance Policy
Outside Business Interests Policy
Time Off for Medical and Dental Appointments Policy
Compassionate Leave Policy
Bring Your Own Device (BYOD) Policy
Zero Hours Policy
Mobile Phone Use Policy
Political Activity in the Workplace
Work-Related Social Events Policy
Modern Slavery and Human Trafficking Statement
Policy on Religious Observance in Working Hours
Notice Periods Policy
Staff Retention Policy
Policy on Recruitment of Ex-Offenders
Walker Rose Solicitors provides astute legal advice and the drafting of legal agreements, polices and documents to address your immediate and on-going business needs.
We can assist, negotiate and draft agreement terms with the co-founders, investors, employees, suppliers and customers.
We can assist whether you are a new start-up or an established business. We work for you to design ‘best practice’ doctrines ensuring and securing a smooth running and efficient workplace.
Walker Rose Solicitors provide sensible commercial legal advice and draft the agreements you need in place to reduce areas of dispute or at least provide a mechanism for the parties to resolve a dispute. We can help you grow and evolve safe in the knowledge that you, your business and your brand are protected and stand on a strong legal ground to move forward.
Our advice is always precise, resilient and affordable.
Get in Touch
Our mission is to provide businesses, and their owners, with quality legal assistance in the most cost effective way